不動産AM会社でのCEO付エグゼクティブアシスタントの求人
求人ID:157113
募集終了
転職求人情報
職種
CEO付エグゼクティブアシスタント
ポジション
担当者
おすすめ年齢
20代
30代
40代
50代以上
年収イメージ
550万円〜700万円+ボーナス
仕事内容
<Brief description>
The position of Executive Assistant to CEO, handles variety tasks and prioritizes correspondence, allowing C-level executives to focus on
decision-making and higher-level responsibilities. The person of this position should be well-organized, have great time management skills and be able to act without guidance.
High responsibility, confidentiality, efficiency and contribution will be required, not only for CEO, also for other executive members and office staff to support business.
<Tasks>
●Executive Assistant duties
・ Scheduling - Managing calendars by checking among executives, clients and other external partners, internally and globally, among different countries.
・ Meeting and call Set up among executives. Request will occur among different time zone and countries in short notice.
・Travel arrangements Preparing travel coordination to make it smooth CEO’s business trip. This includes taxi, flight, hotel, booking including oversea where
CEO visits also VISA application and following travel guideline is also required.
・ Expense Reports preparing CEO’s monthly expense report for his corporate
credit card & cash expenses.
・ Legal Document Preparing CEO’s signature. You will also have access to make e-signature and sometimes it will be required urgently. You will also prepare original wet-ink signature and notarial certify at Notary Public and apostille at Embassy will be also required depends on document. Legalization request in oversea country, government or embassy might also happen.
・Telephone answers telephone for CEO or office, gathers information, deals with situation or refers messages as appropriate.
・ Filing - Organize and maintain the office & CEO’s filing system.
●Event Management duties
・ Investor’s visit to Japan make necessary coordination for our investor
warehouse site tour. Number of attendees is up to around15people in total. Make booking necessary transportation (Vin, Bus, Heli, Shinkansen, Flight ticket), hotel and suitable lunch or dinner venue preparation by considering various oversea client’s diet restriction.
・ Corporate event Ground Breaking Ceremony(地鎮祭)、ESR customer party for our tenant candidate company. Attendance is required with CEO, sometimes
Japanese translation will be required to communicates our local government or
client. Japanese translation and brush up his final speech draft of CEO’s speech also required for both events.
●Office administration duties
・ Familiarity with office gadgets and applications - e.g. e-calendars, copy machines,call & video call set up, global online video conference
・ Reception - Welcome visitors for CEO and office.
・ Corporate car management Corporate driver’s schedule and car maintenance.
・ Perform a variety of ad hock administrative tasks.
The position of Executive Assistant to CEO, handles variety tasks and prioritizes correspondence, allowing C-level executives to focus on
decision-making and higher-level responsibilities. The person of this position should be well-organized, have great time management skills and be able to act without guidance.
High responsibility, confidentiality, efficiency and contribution will be required, not only for CEO, also for other executive members and office staff to support business.
<Tasks>
●Executive Assistant duties
・ Scheduling - Managing calendars by checking among executives, clients and other external partners, internally and globally, among different countries.
・ Meeting and call Set up among executives. Request will occur among different time zone and countries in short notice.
・Travel arrangements Preparing travel coordination to make it smooth CEO’s business trip. This includes taxi, flight, hotel, booking including oversea where
CEO visits also VISA application and following travel guideline is also required.
・ Expense Reports preparing CEO’s monthly expense report for his corporate
credit card & cash expenses.
・ Legal Document Preparing CEO’s signature. You will also have access to make e-signature and sometimes it will be required urgently. You will also prepare original wet-ink signature and notarial certify at Notary Public and apostille at Embassy will be also required depends on document. Legalization request in oversea country, government or embassy might also happen.
・Telephone answers telephone for CEO or office, gathers information, deals with situation or refers messages as appropriate.
・ Filing - Organize and maintain the office & CEO’s filing system.
●Event Management duties
・ Investor’s visit to Japan make necessary coordination for our investor
warehouse site tour. Number of attendees is up to around15people in total. Make booking necessary transportation (Vin, Bus, Heli, Shinkansen, Flight ticket), hotel and suitable lunch or dinner venue preparation by considering various oversea client’s diet restriction.
・ Corporate event Ground Breaking Ceremony(地鎮祭)、ESR customer party for our tenant candidate company. Attendance is required with CEO, sometimes
Japanese translation will be required to communicates our local government or
client. Japanese translation and brush up his final speech draft of CEO’s speech also required for both events.
●Office administration duties
・ Familiarity with office gadgets and applications - e.g. e-calendars, copy machines,call & video call set up, global online video conference
・ Reception - Welcome visitors for CEO and office.
・ Corporate car management Corporate driver’s schedule and car maintenance.
・ Perform a variety of ad hock administrative tasks.
必要スキル
・Management skills - Outstanding organizational and time management.
・Flexibility - to match executive’s fluid schedule.
・Strong mentality to support busy CEO’s schedule and work.
・Excellent MS Office knowledge - Outlook, word, excel, Power point, Adobe.
・Excellent verbal and written communications skills.
・Discretion and confidentiality.
・Experience - More than 5years work experience as Executive assistant is ideal
・Flexibility - to match executive’s fluid schedule.
・Strong mentality to support busy CEO’s schedule and work.
・Excellent MS Office knowledge - Outlook, word, excel, Power point, Adobe.
・Excellent verbal and written communications skills.
・Discretion and confidentiality.
・Experience - More than 5years work experience as Executive assistant is ideal
就業場所
就業形態
正社員
企業名
外資系不動産AM会社
企業概要
外資系不動産私募ファンドを運営。現在は物流特化からデータセンター開発にも進出。
企業PR
業務カテゴリ
組織カテゴリ
備考
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