大手コンサルティング会社でのWorkplace Event Coordinationの求人

●Event
1.Assist searching venues along the approved request
2.Assist booking rooms and all other logistics for internal meetings.
3.Keep records of the meetings held to organize an event: minutes, tasks distribution, dates, people involved, etc.
4.Assist to prepare all communications, invitations, and mailings, to be sent on behalf of the organizer.
5.Assist to arrange details with hotel, or venue.
6.Procure basic equipment, gifts, souvenirs, etc. according to the client requirements.
7.Verify attendance at the event.
8.Assist team to co-ordinate all meeting material for attendees (e.g., conference packs). May be produced in conjunction with the Reprographics Dept.
9.Assist of coordinators to control all internal service providers.
10.Basic liaison of with external service providers to coordinate event activities (e.g. catering, event organizers, medical care, etc.) under the coordinator.
11.Basic catering for internal meeting／events to be provided according to agreed specification (quality, quantity, etc.).
12.Provide basical support of reception and logistics (welcoming attendees, guiding visitors, providing material, etc.).
13.Coordinate invoicing and payment to external providers (search for approval, etc.).
14.Collect customer／client feedback and take responsibility for the follow up actions under the coordinator.
15.Update of STS contents, policies／guidelines on Office Nav.
16.Proceed basical request to back-up team members

●Travel
1.Assist Corporate Card administration
2.Assist New Joiner Orientation and follow-up communications relating to Corporate Card and Business Tavel programs
3.Assist domestic hotel contract renewal and update the hotel list with new rates
4.Coordinate periodic／ad-hoc supplier meetings: fixing dates, booking conference rooms, requesting cards, sending Skype invitations, etc.
5.Keep records of supplier meetings: minutes, tasks distribution, dates, people involved, etc.
6.Produce various reports to be used for basic analysis of travel metrics and improvement activities
7.Update contents of Japan Information Site／Workplace／Travel as requested - e.g., new services, policy and procedure changes, new URLs／attachments.
8.Participate in global／local initiatives to improve travel services, traveler safety, traveler behavior, etc.
9.(As a backup member) Provide initial responses to requests and inquiries sent to the shared email address

Required Skills and experiences
● Good English and Japanese skills
● Good communication skills to work with team members, Corporate Functions members, suppliers and employees (i.e., Business Travel Services’ customers)
● Basic Excel, Word and PowerPoint skills
● Keen attitude to learn new tools and applications
● Ability to do detail-oriented tasks maintaining attentiveness
● Good communication skills on the phone with good manner
● Attitude to learn multi-tasking work and time management