【職務内容】 Our company seeks a Senior Facilities Manager for supervising, managing and running our buildings and corresponding maintenance, repair and cleaning facilities. This is a hands-on technical leadership role with some management activities. Initially focused on assessing, investigating and proposing a strategic approach of our owned and leased premises (5 places). Implement refurbishment and renovation program, maintain and deliver continuous improvements such that the most suitable working environment is attained for employees and their activities
What you will do... ●Based upon the strategic business needs, devise the overall strategy towards our head office location and buildings, our three contact center locations, and particular attention to our major contact center building ●Ensure the adequate input and needs - staff projections and business needs as well as the architectural requirements and layout design - to build a most suitable working environment for our employees ●Manage and execute all matters concerning construction and maintenance, including physical security following our Group standards and any legal requirements. ●Obtain quotations from vendors and lead the selection process together with Procurement ●Develop schedules to execute work, ensures coordination with relevant people and steer the project or task teams to ensure completion of works ●Together with Finance Division, manage investments and expenses on projects, manage budgets and expenses of the scope of Facility Department ●Execute all the matters concerning lease and maintenance contracts of ADJ’s (leased and owned) premises, by properly communicating with those who manage the buildings, anticipate contract expiry dates and other obligations. Fulfill necessary regulatory requirements ●Communicate and syndicate with managers, employees and staff. Analyze and explain benefits, risks and costs of various options; create visibility ●Provide innovative ideas and solutions to problems
＜Job Purpose＞ The Finance team exists to ensure the smooth running of all banking and cash related activities, accurate and timely record keeping and reporting of all finance related activities internally and externally including international parents as well as regulatory and tax bodies.
＜Job Responsibilities＞ ●Regulatory & Control □Prepare daily segregation report and cash resources report □Prepare daily cash books □Treasury analysis and requesting bank transfers □Prepare daily/monthly Capital Requirement Ratio reports □Prepare month end journals and reconciliations □Prepare and submit regulatory reports on a weekly, monthly, semi-annually and annual basis, reply to ad-hoc inquiries from regulators. □Prepare audits and inspection materials. □Any of the above requirements can be delegated in part or entirely to the Finance Assistant for her development which shall be adequately planned, exercised, communicated with her and reported to the manager.
●Purchase Ledger & Accounts Payable □Supervise Purchase Ledger & Accounts Payable function which will be mainly processed by the Finance Assistant □Assist the Finance Assistant when necessary, and cover the absence □Take a lead to improve and streamline the procedures
●Taxation □Preparation for monthly journals and reconciliations including corporation taxes, deferred tax and consumption tax. □Preparation for tax return materials including corporation taxes, consumption tax, depreciation asset tax and annual tax reports on record of payments. □Make sure monthly withholding taxes, interim taxes are properly paid and reported to tax authorities.
●Teamwork □Play an active and supportive role as a member of the team. □Always communicate within the team to share knowledge and information. □Always ready to provide back-up support and step-in to assist. □Plan and exercise the development of Finance Assistant.