-Provide client-focused operational support to the Sales and Marketing teams in Japan -Ensure ITM operations for the company’s investment trust funds including fund set-up, fund accounting, client reporting, regulatory reporting, maintenance of relevant infrastructure systems, etc -Ensure a DIM-compliant operational framework for Japan (including account/product set-up, client reporting, management of account data and the maintenance of relevant infrastructure systems, etc.) -Maintain the network for Japanese trust banks and custodians -Provide/support client operations such as subscription/redemption, capital call process, co-working with CRM in Japan -Ensure investment operations for Japan domicile segregate accounts (such as GPIF and other public pensions), co-working with the relevant London’s teams
Note: The company has outsourced both ITM and DIM operations to a vendor. However, as the desirable experiences, the candidates had operated/oversighted any Japanese domicile funds/accounts that are directly managed by overseas investment managers.
Main responsibilities: 1. NAV calculation operations: -NAV calculation -Provide materials for client’s annual/semi-annual report -Provide BIS report to fund distributor -Supervise Fund Audit -Complete statutory annual report with outsourcing company etc. -Update operation manual for regulatory changes etc.
2. Fund execution operations -Account opening operation (KYC, AML, FATCA check of ITM clients) -Execute client’s orders for funds -Create and keep statutory documents -Review and amend account opening package etc. -Update operation manual for regulatory changes etc. -Supervise verification of segregated asset management
3. Others -Place orders (FX, Mother fund and call loan) -Support communication forclients in Japan on operation and Fund accounting -Maintenance of the Fund Accounting system (T-Star), the Client Account Management system (HOP) and the In House Portfolio Management system (GPlus) -Daily interactions / communications with the teams in Paris Office: oMiddle-Office Team to maintain portfolio data up to date oGPlus (In House Front-to-Back System) Team for technical evolution and operational processes
Ensuring that sales activities are aligned with the objectives of the business plan and of the broader firm. Identifying potential clients and market opportunities, and monitoring market developments that may impact the company. Meeting with existing clients and prospective clients on a periodic basis for updates and due diligence purposes, promoting strategies for potential investment and identifying cross-selling opportunities. Promptly recording and disseminating information on communications, meetings and calls with prospects and investors in the form of call memos. Acting in accordance with guidelines issued by Compliance and Legal with respect to Marketing only in Japan and ensuring all activities are conducted in compliance with regulatory and legal obligations. Ensuring that all marketing materials and other materials provided to prospects and investors are “clear, fair and not misleading” in compliance with local regulations and with guidelines set out by Compliance. Delivering a high standard of service and performance to prospects and investors. Co-operating with colleagues and promoting successful sales team performance. Personally, reinforcing excellence across the company’s stated cultural values and standards both inside GBD/the firm and as a representative of the company in the market.