Operations & Administrative Associate (Temporary)／外資系ベンチャーキャピタルの求人

【About the Role】
Our company is seeking a temporary Operations & Administrative Associate to support the day-to-day business, operational, and administrative needs of our Tokyo office. Working closely with AVJ leadership, US corporate teams, and external service providers, you will ensure efficient operations across the Japan business. This flexible role supports AVJ through its next growth stage, with potential to evolve into a broader or permanent role based on performance and business needs.


【What You’ll Do】

〜Operations & Office Administration〜
Support day-to-day Tokyo office operations, including facilities, equipment, supplies, and vendor management.
Coordinate new hire onboarding, system access, workspace setup, and orientation materials.
Manage relationships with external providers across accounting, legal, payroll, and facilities.
Support compliance with local employment laws, labor regulations, and corporate governance requirements.
Organize and maintain company contracts, critical records, and filing systems.

〜Financial Administration & Business Operations〜
Handle AP/AR processes: review vendor invoices, coordinate approvals, process payments, and track receivables.
Prepare leadership expense reports, manage petty cash, and reconcile corporate cards.
Partner with US finance teams and local tax accountants for monthly close, audits, tax filings, and financial compliance.
Drive continuous improvement of financial workflows and approval processes.

〜Projects, AI & Continuous Improvement〜
Support planning and execution for office events, investor gatherings, board meetings, and team offsites.
Conduct research, analysis, and tracking for special leadership projects and cross-functional deliverables.
Identify operational bottlenecks and implement practical, scalable solutions.
Leverage AI tools and productivity platforms to automate routine tasks, optimize scheduling, streamline documentation, and enhance overall office efficiency.

●Who You Are
Relevant experience in operations, administration, office management, business support, or a related role, ideally within financial services, venture capital, consulting, legal, or a growing business.
Experience supporting financial administration, vendor payments, expense processing, or coordination with finance teams.
Exceptional organizational skills with a demonstrated ability to manage competing priorities and complex logistics with precision and reliability.
High degree of professionalism, discretion, and trustworthiness when handling sensitive business and financial information.
Strong written and verbal communication skills in both Japanese and English; the ability to draft clear, professional communications in both languages is essential.
Proactive, solutions-oriented mindset anticipates needs, identifies issues before they escalate, and acts without waiting to be asked.
Comfort and genuine fluency with modern productivity tools including Microsoft Office (Excel, Word, PowerPoint), Google Workspace, and AI tools such as Claude or ChatGPT.
Experience supporting senior executives or leadership in a fast-paced, international environment is strongly preferred.
Bachelor’s degree required.

●Better to Have
Experience with Japanese labor administration and social insurance procedures, including employee enrollment and related HR coordination.
Experience thriving in a fast-growing or newly established organization comfortable taking initiative, wearing multiple hats, and making a tangible impact early on.
Experience coordinating with and managing external professional service providers such as tax accountants (税理士), labor and social insurance consultants (社労士), or legal counsel (弁護士).

●What Success Looks Like
Senior leaders operate at maximum effectiveness because logistics, communications, and administration are seamlessly handled with no need for follow-up.
AP and AR processes run accurately and on schedule, with clean financial records that support smooth reporting and compliance.
The Tokyo office runs like a smoothly organized, professionally presented, and operationally sound.
Special projects and mission-critical tasks are executed with precision, speed, and high-quality output.
Operational and administrative processes are well organized and efficiently coordinated, enabling the Japan team to focus on investment activities, ecosystem development, and business growth.

As the Asia-Pacific affiliate of a global VC platform, this firm connects Japan, the US, and Asia. It supports VC investments, innovation, cross-border initiatives, and AI, linking capital, talent, and founders for long-term growth across the region.