総合不動産サービスでのFacility Coordinator (SNS company)の求人
求人ID:131556
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転職求人情報
職種
Facility Coordinator (SNS company)
ポジション
staff
おすすめ年齢
20代
30代
40代
50代以上
年収イメージ
応相談(経験・能力を考慮の上当社規定により決定)
仕事内容
●Client/Stakeholder Management
Provide superior customer service to meet on-site client’s expectations
●Procurement & Vendor Management
Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
Assist in the procurement of vendors and services as required for Japan office
Track and coordinate vendor contracts and renewal
●Finance Management
Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner across locations
Ensure prompt and accurate management of purchase orders in JDE(Purchasing system) across locations
●Health & Safety Management
Conduct regular audits to ensure safety procedures on site are in place and working
Assist in carrying out safety procedures when needed
●Site Operations Management
Assist in the implementation of Industry Best Practice operations
Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
Seek ways to constantly reduce costs and improve operational standards
Maintain premises in neat and good working condition at all times
Maintain duplicate office keys in good order
Coordinate meeting room bookings where required
●Risk Management
Assist in the implementation and management of property risk management program
Support the implementation and monitoring of disaster recovering and business continuity plans
Follow established escalation procedures and incident reporting procedures
Adhere to Our company’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
●Catering
Manage and assist with pantry and kitchen services both in daily operation and with events
Coordinate with cleaning staff and suppliers to ensure that pantry items are always in stock
●Event Management
Work directly with site leadership and client representatives to plan and execute events
May require out of office hour support
●Mailing Services
●Follow up with Customs House Agent (Fedex, Expeditors & UPS etc.) for every transaction and Import & Export Declaration Services
●Handle all incoming and outgoing mailing and courier services
●Maintain an updated mailing & shipment tracker
●Repair & Maintenance services
●Act as point of contact for repair and maintenance in term of electrical, mechanical, plumbing, HVAC, kitchen power, bathroom issues
●Coordinate with vendors to perform on-site witnessing for any PPM(Preventive Planned Maintenance) or ad-hoc repair and maintenance work. Ensuring all PPM and reactive tasks are delivered in line with contract KPIs.
●Carry out daily checks to include building plant, fire equipment, logging all issues found in task system
●Act collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation.
Provide superior customer service to meet on-site client’s expectations
●Procurement & Vendor Management
Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
Assist in the procurement of vendors and services as required for Japan office
Track and coordinate vendor contracts and renewal
●Finance Management
Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner across locations
Ensure prompt and accurate management of purchase orders in JDE(Purchasing system) across locations
●Health & Safety Management
Conduct regular audits to ensure safety procedures on site are in place and working
Assist in carrying out safety procedures when needed
●Site Operations Management
Assist in the implementation of Industry Best Practice operations
Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
Seek ways to constantly reduce costs and improve operational standards
Maintain premises in neat and good working condition at all times
Maintain duplicate office keys in good order
Coordinate meeting room bookings where required
●Risk Management
Assist in the implementation and management of property risk management program
Support the implementation and monitoring of disaster recovering and business continuity plans
Follow established escalation procedures and incident reporting procedures
Adhere to Our company’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
●Catering
Manage and assist with pantry and kitchen services both in daily operation and with events
Coordinate with cleaning staff and suppliers to ensure that pantry items are always in stock
●Event Management
Work directly with site leadership and client representatives to plan and execute events
May require out of office hour support
●Mailing Services
●Follow up with Customs House Agent (Fedex, Expeditors & UPS etc.) for every transaction and Import & Export Declaration Services
●Handle all incoming and outgoing mailing and courier services
●Maintain an updated mailing & shipment tracker
●Repair & Maintenance services
●Act as point of contact for repair and maintenance in term of electrical, mechanical, plumbing, HVAC, kitchen power, bathroom issues
●Coordinate with vendors to perform on-site witnessing for any PPM(Preventive Planned Maintenance) or ad-hoc repair and maintenance work. Ensuring all PPM and reactive tasks are delivered in line with contract KPIs.
●Carry out daily checks to include building plant, fire equipment, logging all issues found in task system
●Act collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation.
必要スキル
<Required Qualifications, & Experience >
・Japanese (Fluent), English (business level)
・ Minimum of 1 year experience for all or a part of the above roles
<PERSONAL EFFECTIVENESS>
・Intermediate to Advanced skills in Microsoft Office software
・A strong customer service work ethic
・Ability to interface with client at all levels, particularly senior client stakeholders
・Ability to adapt to widely differing client requirements and produce large volumes of work quickly and meet a number of priorities at once
・Show initiative, is self-motivated, sets targets for self
・Is a team player and regularly contributes to team discussions and problem solving sessions
・Is able to think strategically in making decisions to resolve problems or improve operations, based on ethical standards
・Seeks innovation and actively searches out opportunities with potential benefits, trading off negative consequences and risks
・Promotes open, constructive relationships with the Our company team working on the Client Contract, Client Property and the Client’s customers. Promotes relationships with other procurement and contract management personnel in other business groups, and in both the wider Our company and industry environments
・Regularly communicates plans and performance in a clear motivational manner
・Listens effectively and communicates through actions and example
・Promotes communications within the team and throughout Our company
・Japanese (Fluent), English (business level)
・ Minimum of 1 year experience for all or a part of the above roles
<PERSONAL EFFECTIVENESS>
・Intermediate to Advanced skills in Microsoft Office software
・A strong customer service work ethic
・Ability to interface with client at all levels, particularly senior client stakeholders
・Ability to adapt to widely differing client requirements and produce large volumes of work quickly and meet a number of priorities at once
・Show initiative, is self-motivated, sets targets for self
・Is a team player and regularly contributes to team discussions and problem solving sessions
・Is able to think strategically in making decisions to resolve problems or improve operations, based on ethical standards
・Seeks innovation and actively searches out opportunities with potential benefits, trading off negative consequences and risks
・Promotes open, constructive relationships with the Our company team working on the Client Contract, Client Property and the Client’s customers. Promotes relationships with other procurement and contract management personnel in other business groups, and in both the wider Our company and industry environments
・Regularly communicates plans and performance in a clear motivational manner
・Listens effectively and communicates through actions and example
・Promotes communications within the team and throughout Our company
就業場所
就業形態
正社員
企業名
外資系不動産会社
企業概要
外資系不動産会社
企業PR
業務カテゴリ
組織カテゴリ
備考
関連キーワード
その他不動産の求人情報
不動産関連企業の求人情報
不動産コンサルティング会社の求人情報
転職体験記
- 資産運用会社から大手商社系不動産ファンド会社へ(20代/男性/国立大学院卒)
- 希望通りの転職、大手デベロッパー系不動産投資顧問会社へ(30代/男性/私立大学卒)
- 未経験の業界へのチャレンジ、独立系不動産ファンド運用会社へ(20代/男性/私立大学卒)
- 不動産金融業での経験を活かして上場リート運用会社へ(40代/男性/私立大学卒)
- 再生可能エネルギー事業会社でキャリアアップ(40代/男性/私立大学院卒)
- 希望する業界にチャレンジ、不動産ファンド会社の正社員へ(30代/女性/私立大学卒)
- より専門性を高めるために、大手デベロッパー系不動産投資顧問会社へ(30代/女性/海外大学卒)
- 建設業からIT企業への転職、ドローン関連のビジネスを行う不動産サービス会社へ(40代/男性/県立高校卒)
- 金融機関での経験を活かして、外資系不動産会社へ(30代/男性/私立大学卒)
- キャリアアップ転職を実現、大手デベロッパー系不動産投資顧問会社へ(30代/男性/私立大学卒)